This notice is provided under Article 10 of the Personal Data Protection Act no. 6698 and the Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation to Inform. The data controller is the Turkish Arbitrators Association, seated in Ankara. In case of divergence, the Turkish version of this notice prevails.
Personal data processed and the purposes of processing
Membership applications
Through the online application form the association processes the applicant's name, title, email address, telephone number, city, institution or firm, the arbitral institutions on whose panels the applicant is listed, fields of expertise, working languages and the short biography submitted by the applicant as free text. These data are processed in order to assess the application against the requirements of Article 5 of the Statutes, to communicate with the applicant, and, where the application is accepted, to make the entry in the members register.
Identity numbers and civil registry details are not requested through the online form. Such data are requested separately only where an application is accepted, for the purpose of keeping the members register required by the Associations Regulation.
Arbitrator Directory
The name, title, city, fields of expertise, working languages, institutional panels, short biography, photograph and any professional links published in the Arbitrator Directory are processed and made public solely on the basis of the explicit consent given by the member concerned. No information about a member is published in the directory in the absence of such consent.
Conduct of the membership relationship
During membership the association processes records of dues, attendance and voting at general assemblies, event registrations, and information forming the subject matter of decisions of the association's organs.
Use of the website
No cookies are used on this site for visitor tracking. Visit statistics are kept in aggregate form and do not identify individuals. Further information is set out in the Cookie Policy.
Legal basis for processing
Data relating to the assessment of a membership application are processed on the basis of Article 5(2)(c) of the Act, namely that the processing is directly related to the conclusion or performance of a contract.
Keeping the members register and retaining records of decisions of the association's organs rest on Article 5(2)(ç), namely compliance with a legal obligation of the data controller. That obligation arises under the Associations Act no. 5253 and the Associations Regulation.
Publication in the Arbitrator Directory, and the use of an applicant's data for descriptive purposes, rest on explicit consent under Article 5(1) of the Act.
Transfer of personal data
Personal data may be transferred to public authorities empowered by law, in particular to the General Directorate of Relations with Civil Society of the Ministry of the Interior and to provincial directorates, for the purpose of complying with obligations arising under legislation.
Data published in the Arbitrator Directory are made public through the website on the basis of explicit consent and are thereby made accessible to an unlimited number of persons.
Transfer abroad
The hosting of the website and the storage of application records make use of infrastructure services provided by Cloudflare, Inc. Personal data are therefore processed on servers located outside Türkiye. Where corporate email services are obtained from a provider established abroad, the same applies to email correspondence.
Transfers abroad are made within the conditions laid down in Article 9 of the Act. The explicit consent given in the application form also covers the transfer of the data abroad on that basis. Where such consent is not given, an application may instead be submitted on the signed paper form by post.
Method of collection
Personal data are collected in electronic and physical form through the online application and contact forms on the site, email correspondence, signed application forms sent by post, and in the course of the work of the association's organs.
Retention
Data relating to accepted membership applications are retained for the duration of membership and, after its termination, for the retention periods laid down in the applicable legislation. Data relating to refused applications are erased or anonymised within two years of the expiry of the appeal period and, where an appeal is brought, of its determination.
Data published in the Arbitrator Directory are removed from publication without delay where the member withdraws consent or where membership ends.
Rights of the data subject
Under Article 11 of the Act every person is entitled, by applying to the data controller, to learn whether their personal data are being processed; to request information where they have been processed; to learn the purpose of processing and whether the data are used in accordance with that purpose; to know the third parties to whom the data are transferred within Türkiye or abroad; to request rectification where the data are incomplete or incorrectly processed; to request erasure or destruction within the conditions laid down in Article 7; to request that rectification, erasure and destruction be notified to third parties to whom the data have been transferred; to object to a result adverse to the person arising from analysis of the data exclusively by automated means; and to claim compensation for loss suffered as a result of unlawful processing.
Where processing rests on explicit consent, the data subject may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
How to make a request
Requests concerning the rights above may be submitted, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller, together with information establishing the applicant's identity: in writing to the seat of the association, by registered electronic mail, or from an email address previously notified to and registered with the association, to [email protected].
Requests are concluded as soon as possible and in any event within thirty days. Where the process entails a cost, a fee within the tariff set by the Board may be charged.
Where a request is refused, where the response is considered inadequate, or where no response is given in time, the data subject may lodge a complaint with the Personal Data Protection Board within thirty days of learning of the response and in any event within sixty days of the date of the request.
Updates
This notice is updated in line with changes in legislation or in the association's processing activities. The current text is always published on this page.